How To Change Archive Settings In Outlook 2013

For an easy style to go on your inbox and folders clean, you can automatically remove older items using AutoArchive in Outlook.

If you want to clean up your folders and inbox just don't desire to spend the time to manually do this, consider using the AutoArchive characteristic in Microsoft Outlook. Using AutoArchive, y'all can constrict abroad older emails and items y'all no longer need but don't necessarily desire to delete.

You tin decide when to archive your items, which ones to archive, and where they should be sent. With the overarching AutoArchive setting for Outlook, you tin can prepare up AutoArchive for specific folders or completely remove folders from the annal process.

Let'south walk through your options to configure and manage AutoArchive in Outlook.

Set up Up AutoArchive in Outlook

To prepare a schedule and select the items and location for AutoArchive in Outlook, follow these steps.

Open Outlook on Windows and click File > Options.
Select Avant-garde on the left.
Click the AutoArchive Settings push button on the right.

When the AutoArchive window opens, bank check the box at the top to Run AutoArchive every 10 days and pick the number of days. Optionally, yous tin check the next box to be notified earlier the AutoArchive runs.

Next, decide how to manage items during AutoArchive. Yous can delete expired items in email folders, archive or delete old items, and show the archive binder in your folder list. If yous decide to show that folder, you'll be able to access an archived particular if needed quickly.

Now you'll choose the age of the items you want to include. Enter a number and then pick Months, Weeks, or Days.

Finally, pick where to send the archived items. You can scan for a folder or permanently delete them if you prefer.

If you want to apply these AutoArchive settings to all of your Outlook folders, click the push to practice so. And if yous're finished, click OK to apply the settings.

Notation: When you have more than 1 electronic mail account set up in Outlook, the to a higher place settings apply to all accounts. If this is a concern, you tin configure AutoArchive settings for particular folders, which nosotros'll explicate next.

Configure AutoArchive for a Folder

Y'all tin use different age and location settings for specific folders or exclude certain folders from the AutoArchive process birthday.

Select a folder that yous want to adjust the settings for, right-click, and option Properties.
Open the AutoArchive tab.
Cull not to archive items in the folder, use the default annal settings, or annal the binder items with culling settings you can configure.
- If you lot pick the last choice, select the age of the items. Then choose the location for the archived items or if you lot prefer to delete them permanently.
Click Apply and and so OK.

Run an AutoArchive Outside of a Schedule

If there comes a fourth dimension when you'd similar to run the AutoArchive procedure outside of the timeframe yous've gear up, you lot can practice this as well.

Click File and select Tools > Mailbox Cleanup.

Hit the push for AutoArchive.

AutoArchive for a Cleaner Outlook

AutoArchive is a handy and beneficial feature to accept advantage of in Outlook. You tin go on your inbox and your folders cleaner by removing old items. If you're using an older version such as Outlook 2010 or Outlook 2022, check out our how-to for using AutoArchive in those versions.

And to piece of work on your mailbox storage, accept a expect at how to manage your Outlook mailbox size.